Phone: 613.562.5385
Facsimile: 613.562.5297
Email: carladm@uottawa.ca
www.carl-abrc.ca

Canadian Association of Research Libraries
Morisset Hall
65 University Street Suite 239
Ottawa Ontario Canada
K1N 9A5

Policy Regarding Member
Requests for Extraordinary Funding

print

From time to time CARL receives requests for the funding of special projects, representations, purchases, etc., from its members which are not included within the established program or operating budget. In order to respond to such requests, CARL requires they meet the following criteria.

Requests for partial or full funding:

1. Must be initiated by a CARL institution in good standing through its member representative;
2. Must relate to the mission of CARL and help to further one or more of its current strategic initiatives;
3. Must be supported by at least two other members, preferably from different regions; and
4. Will not exceed $10,000.

Preference will be given to applications where the Association stands some chance of recovering all or part of the grant allocated.

Procedures

1. The applicant will present a case for funding in writing to the Board and in the process demonstrate the request meets the criteria for extraordinary funding.
2. The request must demonstrate that alternative avenues of funding have been sought or have proven impractical due to the nature or timing of the request.
3. The request must be submitted sufficiently in advance of a Board meeting to allow for discussion and analysis prior to a decision or recommendation to the membership.
4. The Board can decide on funding of any amount under $5,000 without express permission of the membership. The granting of any funds which do not require a vote of the membership, and reasons for endorsement by the Board, will be reported to the membership at the next Membership meeting after a decision is made.

Requests greater than $5,000 must be voted upon by the members upon recommendation of the Board.