The Canadian Association of Research Libraries is pleased to invite member directors to the 2024 Fall Member Meeting. This annual gathering serves as a vital platform for the exchange of ideas, strategic planning, and collaborative discussions that shape the future of research libraries across Canada.
Delta Hotels Ottawa City Centre
101 Lyon Street North
Ottawa, Ontario, K1R 5T9
Tel: +1 613-237-3600
https://www.marriott.com/en-us/hotels/yowdm-delta-hotels-ottawa-city-centre/overview
A block of rooms has been reserved for November 18-20, 2024 at a cost of $230 CAD/night. The special room rate will be available until Friday, October 18, 2024 or until the group block is sold-out, whichever comes first. We suggest that you reserve as soon as possible to ensure that you obtain a room at that rate.
9:00 AM – 5:00 PM
Board Meeting – Brett Waytuck, President (Regina)
(Cartier)
6:00 PM – 8:00 PM
President’s Opening Reception
(Chaudière)
7:00 AM – 9:00 AM
Breakfast
(Seigniory/Foyer)
9:00 AM – 9:15 AM
Opening Remarks – Brett Waytuck (Regina)
(Chaudière)
9:15 AM – 10:15 AM
Plan S: Looking Back, Looking Forward (online) – Robert Kiley, Head of Strategy, Coalition S [Brett Waytuck (Regina)]
(Chaudière)
In this keynote session, Robert Kiley, Head of Strategy at cOAlition S will discuss how OA has changed over the past 5 years, and the role Plan S has played in this. In addition to highlighting some of the successes, Robert will also discuss the key outstanding challenges that will need to be resolved if we are to be successful in fostering a scholarly communication ecosystem that enables rapid, open, transparent, and equitable sharing of trustworthy scientific knowledge. The session will conclude with some thoughts on how Canadian libraries – in partnership with their funding agencies – can support this ambition.
10:15 AM – 10:30 AM
Break
(Seigniory/Foyer)
10:30 AM – 12:30 PM
Towards Open: A Check-in for Canadian Open Science
Panel:
Jonathan Bengtson (Victoria)
Amy Buckland (Concordia)
Stéphanie Gagnon (Montréal)
Mary-Jo Romaniuk (Calgary)
Moderator: Michael Vandenburg (Dalhousie)
(Chaudière)
Two years ago CARL and CRKN laid out shared aims and priority activities in Towards Open Scholarship: A Canadian Research and Academic Library Action Plan to 2025. In this time, there have been many developments internationally and in Canada in the realm of open science, including the announcement of a new tri-agency policy in 2025 and FRQ’s adoption of Plan-S. This session will provide an opportunity for members to take stock of progress and pain points in the Canadian open science ecosystem, and the library’s place therein. Four CARL directors will address key pillars through brief presentations, considering libraries and CARL’s role within the broader open science context:
These presentations will be followed by table discussions led by the panelists, and further discussion in plenary.
12:30 PM – 1:30 PM
Lunch
(Mezzanine)
1:30 PM – 2:30 PM
Data, Description, Discovery: Dialogues about the Role of AI in Academic Libraries – Claire DeMarco, Director, Information Discovery Services, Harvard Library [Brett Waytuck (Regina)]
(Chaudière)
With the fast-paced introduction of generative AI into the academic landscape over the past two years, libraries have been accelerating their efforts to experiment with new tools, develop new workflows, and grapple with shifting ethical paradigms. Claire DeMarco, Director of Information Discovery Services at Harvard Library will share some reflections on how libraries are generating new data, enhancing description, and enabling discovery with AI technology, and how we can engage individually and as a community.
2:30 PM – 3:30 PM
Advancing Accessibility Initiatives in Research Libraries – Victoria Owen (Toronto) & Katherine McColgan (CARL) [Susan Parker (UBC)]
(Chaudière)
The ARL/CARL Task Force on Marrakesh Treaty Implementation: Final Report provided several recommendations that research libraries and library associations can do to advance accessibility work in Canada. This presentation will highlight a few priority areas that research libraries can undertake to keep the momentum moving forward.
3:30 PM – 3:45 PM
Break
(Seigniory/Foyer)
3:45 PM – 5:00 PM
Libraries, AI, and directions: three perspectives (online) – Lorcan Dempsey, Professor of Practice and Distinguished Practitioner in Residence, Information School, University of Washington [Brett Waytuck (Regina)]
(Chaudière)
Only two years in and AI is everywhere. This presentation will look at AI and libraries from three perspectives, as a way of framing some of the drivers, developments, and concerns. These are 1) a cultural technology perspective, 2) an industry perspective, and 3) a library perspective. There will be words, pictures and some numbers.
6:30 PM – 9:00 PM
CARL Awards Ceremony, Reception and Dinner
(1Elgin Restaurant- 1 Elgin St., Ottawa, ON, K1P 5W1)
7:00 AM – 8:30 AM
Breakfast
(Seigniory/Foyer)
8:30 AM – 10:00 AM
Business Meeting with Committee Updates – Brett Waytuck (Regina)
(Chaudière)
10:00 AM – 10:15 AM
Break
(Seigniory/Foyer)
10:15 AM – 11:30 AM
EDI Visioning Exercise – Selinda Berg (Windsor) & Mark Asberg (Queen’s)
(Chaudière)
The aim of this session will be to determine what processes need to be put into place for further EDI visioning and how we can build momentum in this area. This is a level-setting moment, where we are looking for direction from members on the following questions:
The session will open with a reflective exercise, followed by a presentation of CARL’s EDI background and current context (including achievements to date), and table discussions pertaining to the questions above.
11:30 AM – 12:30 PM
Donor Cultivation – Susan Cleyle (Memorial) & Jonathan Bengtson (Victoria)
(Chaudière)
Colleagues are invited to explore the unique challenges and opportunities in cultivating donors for academic libraries, focusing on strategies such as aligning donor interests with library missions, engaging diverse donor groups, and addressing shifting donor preferences. Through a case study and collaborative discussions, participants will share experiences and strategies to strengthen donor relationships, while also considering how CARL can support its member institutions in these efforts.
12:30 PM – 1:30 PM
Lunch
(Mezzanine)
1:30 PM – 2:00 PM
Bringing the Community into Practice: An Overview of CARL’s CoPs – Taleen Aktorosian (CARL)
(Chaudière)
This bilingual session will provide an overview of CARL’s Communities of Practice (CoPs), highlighting their key activities, events, and projects from the past year. The presentation will outline how CARL supports these CoPs through standardized communication processes, logistical assistance, and the development of practical guidelines. It will also explore opportunities for improvement and rationalize CARL’s strategic approach to sustaining and enhancing these collaborative networks.
2:00 PM – 2:45 PM
Strategic Planning – Mary-Jo Romaniuk (Calgary)
(Chaudière)
3:00 PM – 5:00 PM
Ādisōke Tour
(555 Albert Street, Ottawa, ON K1R 7X3)
Plan S: Looking Back, Looking Forward (Online)
Tuesday, November 19, 2024, 9:15 am – 10:15 am
Robert Kiley is Head of Strategy at cOAlition S, working to accelerate the transition to full and immediate Open Access. Prior to this he was Head of Open Research at the Wellcome Trust where he was responsible for developing and implementing their open research strategy.
Over the past decade Robert has played a leading role in the implementation of Wellcome’s open access policy and overseeing the development of the Europe PubMed Central repository. He also led the development – in partnership with Howard Hughes Medical Institute, the Max Planck Society – of eLife, the open-access research journal, launched in 2012. More recently he championed the work to create a new open publishing platform for Wellcome researchers – Wellcome Open Research.
Robert is a qualified librarian and served for 6 years on the ORCID Board of Directors.
Data, Description, Discovery: Dialogues about the Role of AI in Academic Libraries
Tuesday, November 19, 1:30pm – 2:30pm
Claire DeMarco is the Director of Information Discovery Services at Harvard Library. In this role, she provides strategic leadership for the expansion of discovery and access through innovative approaches to both digital library initiatives and technical services. Her work is grounded in user experience research, accessibility, and open knowledge. The teams under Claire’s direction include the Harvard Library User Research Center, Digital Collections Discovery Services, Metadata Management & Project Strategy, Metadata Creation, E-Resources and Serials, and Acquisitions.
Claire has presented at numerous conferences for organizations including: the Coalition for Networked Information, the Digital Library Federation, Electronic Resources & Libraries, Google Books, the University of Michigan School of Information, and Designing for Digital. Most recently, Claire was an invited keynote speaker at the Columbian International Congress of Libraries and Culture.
During previous periods of her career, Claire worked as a managing attorney in health care practice and as a research specialist in legislative and regulatory affairs at both state and Federal levels. She has also served as an adjunct faculty member at Northeastern University School of Law. She holds an A.B. from Mount Holyoke College, an M.S.L.I.S. from Drexel University, and a J.D. from Suffolk University Law School.
Libraries, AI and the Service Horizon (Online)
Tuesday, November 19, 2024, 3:45 pm – 5:00 pm
Lorcan Dempsey is a librarian who has worked for library, non-profit and educational organizations in Ireland, the UK and the US. His influence on library directions in the US, Europe and around the world is widely recognized. He has overseen national library and informational programs in the UK and has managed two internationally recognized library R&D units (UKOLN and OCLC Research). He has been responsible for innovative network information systems. He has also overseen a variety of membership and governance activities, as well as operational services.
Lorcan is currently Professor of Practice and Distinguished Practitioner in Residence at the Information School, University of Washington. He worked for over twenty years at OCLC, a global library services organization and before this he worked for national educational infrastructure and innovation organization, Jisc, in the UK. He began his library career in public libraries in Dublin, Ireland, where he grew up. He has been awarded an honorary doctorate by the Open University in the UK, the IFLA Medal, the Miles Conrad Award, and other honors in recognition of his contribution to library development around the world. He was very pleased to have his work acknowledged by a special award from the Library Association of Ireland.
