Short-term Contract: Project Assistant for Canadian Journals’ Self-Archiving Policies project

The Canadian Association of Research Libraries (CARL) is seeking a Project Assistant for a short-term part-time contract to support its Creating More Visibility for Canadian Journals’ Self-Archiving Policies project. The work entails validating the information about Canadian journal titles and converting this information into the pathways required by the Sherpa-RoMEO database, and finally entering this data into the Sherpa-RoMEO-CARL-clone backend.  The contractor will be overseen by CARL Program Officer Lise Brin.

About CARL:
CARL is the voice of Canada’s research libraries. Our members include Canada’s 29 largest university libraries and two federal institutions. CARL enhances its members’ capacity to advance research and higher education; promotes effective and sustainable knowledge creation, dissemination, and preservation; and advocates for public policy that enables broad access to scholarly information. CARL’s two federal member institutions contribute to Canada’s research enterprise and collaborate in coordinated efforts with the academic library community, but do not engage in CARL’s federal advocacy.

Scope of work:

  • Receive training from Jisc on the Sherpa-RoMEO backend
  • Attend CARL-Jisc meetings related to this project
  • Review data provided by the community through the crowdfunding project for accuracy
  • Collect any missing information about journals to be entered into Sherpa-RoMEO
  • Contact submitters or journals in cases when the data provided is unclear
  • Enter data into Sherpa-RoMEO-CARL-clone backend, using Jisc protocols and formats
  • Work with Jisc to ensure that formatting and content are consistent and able to be merged with main Sherpa-RoMEO database.


  • Experience undertaking research, analysis, and writing (e.g., reports) in an employment setting;
  • Familiar with open access, the Sherpa-RoMEO database and with self-archiving policies
  • Detail-oriented and fastidious
  • Ability to prioritize, plan and organize work to meet deadlines successfully;
  • Ability to follow direction and to exercise responsible independent action;
  • Access to computerized work space including high-speed internet and phone line;
  • Availability to work 20 hours/week for 5 weeks (or more hours per week over fewer weeks) starting the week of January 11, 2021.

Preferred qualifications:

  • Ability to communicate effectively both orally and in writing in French and English;
  • Master’s degree in library and information science from an ALA-accredited program (or candidate toward MLIS)

Rate of pay will be $20 to $22 per hour based on qualifications.

Please submit your CV, cover letter, and names and contact information for three references by email to Lise Brin (), Program Officer, CARL, no later than 5 pm E.T. on Wednesday, January 6, 2021.

CARL is committed to building a skilled and diverse workforce, reflecting the values and principles of employment equity. We encourage you to indicate if you belong to one of the groups designated by the Employment Equity Act when you apply. Additionally, CARL is committed to providing an inclusive and barrier-free work environment. Please indicate if any accommodations are required during any phase of the evaluation or hiring process. Information provided will be treated discretely and remain confidential.

Government of Canada information on employment equity and designated groups can be found here.

CARL definitions for equity, diversity, and inclusion can be found here.

For further information on CARL’s collection of personal data, please see here.